In short: Hong Kong law requires every company to have a company secretary and a registered office in Hong Kong. The secretary must be a Hong Kong resident or a Hong Kong company, and is responsible for corporate records and timely filings.
What the secretary does
- Maintains the company registers: directors, members, significant controllers.
- Prepares minutes and resolutions of directors and shareholders.
- Files the Annual Return and notices of changes with the Companies Registry.
- Reminds you of deadlines and obligations.
Why you need the address
- Required to register the company.
- Official letters from the Companies Registry and the Inland Revenue Department (IRD) arrive there.
- It appears on company documents and the website.
How we work
- Appointment. We appoint the secretary and provide the address at formation or for an existing company.
- Checks. We carry out standard checks on directors and shareholders.
- Ongoing support. We keep the registers, prepare corporate documents and file returns.
- Mail. We notify you of official letters and send scans.
What we need from you
- Passports and proof of address for directors and shareholders.
- Company documents, if it is already registered.
- Details of any changes in the company.
Price
Company secretary and address in Hong Kong — on request. For new companies it is discussed together with company registration (from $1,400).
FAQ
Can I be the secretary of my own company?
The secretary must be a Hong Kong resident or a Hong Kong company. A sole director cannot also act as the sole secretary.
Can I change the secretary?
Yes. We can take over an existing company from another provider.
What happens without a secretary?
The company is in breach of the law and can't file its mandatory documents on time, which leads to penalties.